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Supplier evaluation before first order — what does your process actually look like?

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Muataz Thaaer
(@muataz)
Member Admin
Joined: 1 week ago
Posts: 16
Topic starter   [#5]

I've seen companies place six-figure purchase orders with suppliers they found on Google with zero due diligence. I've also seen procurement teams run 3-month evaluations for a $5,000 annual contract. Neither extreme works.

Our current process for new international suppliers:

  1. Request company profile, trade license, and bank details
  2. Check export history via freight forwarder references
  3. Request product samples and run internal quality check
  4. Financial stability check — how long have they been operating, do they have audited financials
  5. Compliance certificates — ISO, halal, country-specific certifications depending on product category
  6. Trial order with smaller quantity before committing to full volume

For local suppliers we skip step 2 and do a site visit instead.

The part I'm still not satisfied with is step 4 — most SME suppliers in the region don't have audited financials and refuse to share what they do have. How do you assess financial risk for smaller suppliers?



   
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